Component 2: Capacity Building for GPs


Capacity Building component provides support to strengthen the institutional capacity of GPs to deliver basic services. Support will be focused to meet the objectives and performance indicators associated with this project. This will be done within the broader framework for capacity building in the state including the strengthening of audit activities. The project will deploy a range of approaches to capacity development, from formal training to ongoing mentoring, to exposure visits and the piloting of demand led approaches to capacity development. It will also assist the state government to streamline procedures, testing of demand-led approaches to capacity development in the later years of the project and systems to further enhance available capacity.

The bulk of capacity support will focus on project GPs, in order to build on the incentives created by performance requirements of the grant. However, systems development and formal training activities will support all GPs in the state over the life time of the project. In particular, the expansion of formal training to other GPs will lay the foundation for their later participation in similar future projects. There are six sub-components each encompassing several activities.

  1. Systems Development Activities.

    Planning : Developing and introducing systems for the physical mapping of facilities and investments within the GP planning and reporting process as well as for line agencies of the state government.

    Accounting systems : Development of an approach and implementation strategy for the gradual implementation of accrual accounting practices, including the alignment of GP accounting practices with the national public accounting classification system, and the development of a foundation for improving GP asset management.

    GPMS development : Support to the introduction of modules in the GP Management System for contract management, in-year expenditure control, budgeting & planning, demand & collection registers, development approvals and online citizen services, the development of web-based database access tools, including for ELA. The assistance will primarily be in form of provision of technical assistance for systems development and systems maintenance and training.

    Social audit : Development of a tool (format) and implementation strategy for the introduction of social auditing at GP level

    Grievance mechanism : There is a grievance redress mechanism at the State level, in the Directorate, and at the district and block levels. The rules for grievance redress at PRI level were notified in June 2009. At the GP level, however, the system is still lacking. ISGP project will support the government in enhancing this mechanism. This will include a review and recommendations on existing grievance mechanisms, development of guidelines and workshop.

    Revenue mobilization : Ongoing policy development, guidelines, transparency procedures for tax and non-tax GP revenues

    Computer-aided project design : Developing a web-based project design tool to assist GPs with the preparation of project design drawings and documentation

  2. Mentoring Support

    1. District-level management of mentoring teams: An additional three contract employees will be required at district-level to coordinate mentoring support. These positions are one District Coordinator, one Assistant District Coordinator (Monitoring & Reporting), and one Assistant Accounts & Administrative Coordinator.
    2. Provision of mentoring teams to project GPs: In each mentoring team there will be three types of Mentors namely, Participatory Planning & Governance Coordinator (PPGC), Financial Management & Procurement Coordinator (FMPC) and Public Infrastructure Coordinator (PIC). Mentors will have expertise, and will focus on support, in three functional areas, namely: (i) Planning, governance and liaison to be looked after by PPGCs; (ii) Financial management and procurement issues to be looked after by FMPCs; and (iii) Public infrastructure investment issues to be looked after by PICs.

  3. Formal Training : This sub-component will provide specialized technical training courses to GPs, while strengthening District Training Centres that facilitate and provide training services to GPs across the state through STARPARD in all 18 districts of the state.

  4. Demand-led Support : Demand-led approaches to GP training will be introduced on a limited basis in the final two years of project implementation. GPs demonstrating consistently high performance, as measured in the annual performance assessment, will be provided with capacity support "vouchers" that will allow them to select their preferred type of support as well as their support providers.

  5. Domestic Exposure Visits : Exposure to best practices elsewhere has been shown to provide important momentum to local capacity support efforts and the adoption of innovative practices.

  6. Strengthening Internal Audit Function of GPs : In an effort to strengthen the internal audit effectiveness within the PRI system, PRDD has proposed for establishment of a separate Performance Audit Directorate under PRDD with dedicated staff at the state, district and sub-division levels.
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