Component 2: Capacity Building for GPs
Capacity Building component provides support to strengthen the institutional capacity
of GPs to deliver basic services. Support will be focused to meet the objectives
and performance indicators associated with this project. This will be done within
the broader framework for capacity building in the state including the strengthening
of audit activities. The project will deploy a range of approaches to capacity development,
from formal training to ongoing mentoring, to exposure visits and the piloting of
demand led approaches to capacity development. It will also assist the state government
to streamline procedures, testing of demand-led approaches to capacity development
in the later years of the project and systems to further enhance available capacity.
The bulk of capacity support will focus on project GPs, in order to build on the
incentives created by performance requirements of the grant. However, systems development
and formal training activities will support all GPs in the state over the life time
of the project. In particular, the expansion of formal training to other GPs will
lay the foundation for their later participation in similar future projects. There
are six sub-components each encompassing several activities.
- Systems Development Activities.
Planning : Developing and introducing systems for the physical mapping of
facilities and investments within the GP planning and reporting process as well
as for line agencies of the state government.
Accounting systems : Development of an approach and implementation strategy
for the gradual implementation of accrual accounting practices, including the alignment
of GP accounting practices with the national public accounting classification system,
and the development of a foundation for improving GP asset management.
GPMS development : Support to the introduction of modules in the GP Management
System for contract management, in-year expenditure control, budgeting & planning,
demand & collection registers, development approvals and online citizen services,
the development of web-based database access tools, including for ELA. The assistance
will primarily be in form of provision of technical assistance for systems development
and systems maintenance and training.
Social audit : Development of a tool (format) and implementation strategy
for the introduction of social auditing at GP level
Grievance mechanism : There is a grievance redress mechanism at the State
level, in the Directorate, and at the district and block levels. The rules for grievance
redress at PRI level were notified in June 2009. At the GP level, however, the system
is still lacking. ISGP project will support the government in enhancing this mechanism.
This will include a review and recommendations on existing grievance mechanisms,
development of guidelines and workshop.
Revenue mobilization : Ongoing policy development, guidelines, transparency
procedures for tax and non-tax GP revenues
Computer-aided project design : Developing a web-based project design tool
to assist GPs with the preparation of project design drawings and documentation
- Mentoring Support
- District-level management of mentoring teams: An additional
three contract employees will be required at district-level to coordinate mentoring
support. These positions are one District Coordinator, one Assistant District Coordinator
(Monitoring & Reporting), and one Assistant Accounts & Administrative Coordinator.
- Provision of mentoring teams to project GPs: In each
mentoring team there will be three types of Mentors namely, Participatory Planning
& Governance Coordinator (PPGC), Financial Management & Procurement Coordinator
(FMPC) and Public Infrastructure Coordinator (PIC). Mentors will have expertise,
and will focus on support, in three functional areas, namely: (i) Planning, governance
and liaison to be looked after by PPGCs; (ii) Financial management and procurement
issues to be looked after by FMPCs; and (iii) Public infrastructure investment issues
to be looked after by PICs.
- Formal Training : This sub-component will provide
specialized technical training courses to GPs, while strengthening District Training
Centres that facilitate and provide training services to GPs across the state through
STARPARD in all 18 districts of the state.
- Demand-led Support : Demand-led approaches to
GP training will be introduced on a limited basis in the final two years of project
implementation. GPs demonstrating consistently high performance, as measured in
the annual performance assessment, will be provided with capacity support "vouchers"
that will allow them to select their preferred type of support as well as their
- Domestic Exposure Visits : Exposure to best practices
elsewhere has been shown to provide important momentum to local capacity support
efforts and the adoption of innovative practices.
- Strengthening Internal Audit Function of GPs :
In an effort to strengthen the internal audit effectiveness within the PRI system,
PRDD has proposed for establishment of a separate Performance Audit Directorate
under PRDD with dedicated staff at the state, district and sub-division levels.